Hull Safeguarding Children Partnership Guidelines and Procedures

Children and Families that go Missing (Including Unborn Children)

1. Definition

These procedures apply if a child in the following circumstances goes missing or cannot be traced:

A child who is the subject of a child protection referral or Section 47 Enquiry;
A child who is the subject of a Child Protection Plan, who goes missing or is removed from her/his address outside the terms of the Child Protection Plan;
Any child known to a statutory agency who goes missing in suspicious circumstances or about whom there are concerns - e.g. one who is subject to an Assessment where there are developing concerns about their safety.

These procedures also apply to adults whose whereabouts become unknown in the following circumstances:

A pregnant woman when there are concerns about the welfare of the child following birth;
A family where there are concerns about the welfare of the child because of the presence of an individual who poses a risk to children or other person suspected of previously harming a child.

Local agencies and professionals working with children and families where there are outstanding concerns of significant harm, must bear in mind that unusual non-school attendance, missed appointments, cancelled or abortive home visits, may indicate that the family has moved out of the area.

This possibility must also be borne in mind when there are concerns about an unborn child who may be likely to suffer significant harm.

3. Protection and Action to be Taken

In any of the above circumstances the relevant Children's social care team holding case responsibility must be notified immediately.

The Children's social care team must then inform the Manager of the Safeguarding and Reviewing Unit immediately, if the child is subject to a Child Protection Plan. The Police must also be notified immediately.

The Manager of the List of Children Subject to a Child Protection Plan must be informed immediately, if a child who has a Child Protection Plan goes missing.

At the same time, the Children's social care team must contact all local agencies, who know the child, to inform them of the situation and where the child is the subject of a Child Protection Plan all members of the Core Group must be informed in writing.

The Children's social care team must ensure that existing records in these agencies are checked to obtain any information which may help to trace the missing child, e.g. details of friends and relatives, and this information should be passed to the police officer undertaking the missing person enquiry.

The Designated Safeguarding Children Nurse must be notified about a missing child, family or a pregnant woman. Notification must occur immediately for a child subject to a Child Protection Plan. S/he then has responsibility for initiating appropriate local or national notifications of Integrated Care Boards and Hospital Trusts, including Midwifery services where relevant.

The Pupil Tracking Officer should notify colleagues in other areas about a pupil whose name may show up on the roll of a new school. The Children's social care team must ensure that all those with Parental Responsibility are informed that the child is missing.

If, after following the above steps, the child has not been traced, there should be a Strategy Discussion initiated by Children's social care chaired by a Children's social care manager.

Parties to the Strategy Discussion will need to consider whether to circulate other local authorities and other agencies in the area in which the child and family are thought to have gone.

The Children's social care team should give consideration to national notification of authorities and agencies including Jobcentre Plus and the Child Benefit Agency. This notification should be completed within 48 hours of completing the missing person report.

A senior member of Children's social care should seek assistance from the Department for Work and Pensions.

If there is any suspicion that the child may be removed from UK jurisdiction, appropriate legal interventions should be considered and Legal Services consulted about options. It may also be appropriate to contact the International Child Abduction Unit or the Consular Directorate at the Foreign and Commonwealth Office, which may be able to follow up a case through their consular post in the country or countries concerned. See also: Cross-border child protection cases: the 1996 Hague Convention (DfE).

If the Strategy Discussion agrees that the details of the child or family are to be circulated to other local authorities, details of:

The children in the family;
Other family members or significant adults;
The circumstances causing concern;
Action required if a child is found;
Details of contact arrangements for the social worker - including out of office hours contact;
Where possible physical descriptions of the key people and photographs, if available;

should be sent to the Manager of the Safeguarding and Reviewing Unit for distribution to her/his peers nationally, who in turn should circulate within their own Children's social care and local agencies.

The Manager should inform the Head of Children's social care and the Council's Press office.

If the child is subject to a Child Protection Plan, the Lead Social Worker should regularly consult the Child Protection Conference Chair and if the child is not found within 20 working days, the Child Protection Review Conference must be brought forward to consider whether any other action should be taken.

4. Issues

When a child is found, there should, if practicable, be a further Strategy Discussion within one working day, attended by previously involved agencies. In all cases, where the child is subject to a Child Protection Plan, a Strategy Discussion must be held within one working day.

Any child who is found following a period of time as missing should, regardless of whether s/he is believed to have suffered Significant Harm, be interviewed by a social worker and/or the Police. This interview should provide a safe opportunity for the child to discuss any concerns regarding her/his care including if they chose to run away from an abusive situation (see Children Missing from Care, Home and Education).

If the child indicates a wish to be interviewed by an alternative professional, all reasonable efforts must be made to accommodate the child's wishes.

If the child has been found in a different local authority area and is not likely to return, representatives of the 'receiving' local authority must be involved in the Strategy Discussion and the transfer of responsibility for and/or services to the child and family must be discussed.

5. Health Services

Health services providing care for residents in Hull are expected to have systematic and robust arrangements in place to identify children (including unborn children) missing from health services, so that suitable provision can be made for them through the most appropriate agencies to ensure that they are safeguarded and their welfare is being promoted.

5.1 Missing Families – Concern for Child's Welfare

Where a health professional has concerns regarding a child/unborn baby’s welfare and the child/family/pregnant woman is missing, it is expected that reasonable enquiries should be made with the General Practitioner, Health Visiting/School Nursing services, Obstetric and Midwifery services and any other professionals involved to ascertain their whereabouts. Discussions should take place with the Service Manager or Safeguarding Practitioner/Team within the organisation. If the child/pregnant women remain untraced, consideration should be given to making a referral to Children’s Social Care Services for further assessment.

Looked After Children missing from their placements are particularly vulnerable, with Looked After Children in residential care at particular risk of going missing.

Practitioners should always refer a child or unborn to Children’s Social Care where:

There are concerns about their welfare;
The case is currently open to Children’s Social Care;
The health professional considers they may have gone missing in suspicious circumstances (with or without their families) and there are developing concerns for their safety;
There has been a previous referral to Children’s Social Care.

Where there are child welfare/child protection concerns, a missing family alert for all children/unborn will be generated by the health provider safeguarding team who identified the children/unborn as missing. If an unborn child is missing the Named Midwife for safeguarding children is contacted via telephone in the first instance, with a copy of the missing alert being emailed to: hey.safeguarding@nhs.net. A missing child notification should be placed on to the child(ren’s) electronic and paper records.

N.B. If the family are believed to be in another area of the country, an alert will also be sent via the Named Nurse Child Protection in those areas.

In the event of the whereabouts of the family becoming known, the Safeguarding Children Team for the health agency responsible for raising the missing alert should be notified and a traced notification will be sent out to the recipients of the missing alert and the case holder.

5.2 Missing Families not Involved with Children's Social Care

City Health Care Partnership (CHCP)

Where it is suspected that a child and their family are missing, but are not subject to any known child welfare concerns, all appropriate checks will be made by the health professional / team with responsibility for that child/family. Health Visitor, School Nursing and vulnerable children teams are responsible for undertaking a series of checks to ascertain their whereabouts (following internal guidelines and protocol for CHCP staff). When all of these checks are exhausted, both internal to health organisations and with any other agency with whom the child/family had contact with, a referral will be made to the Safeguarding Children Team (SCT) for further investigation.

If the family is not found in the UK, then this will be recorded in the child’s electronic care record. This ensures that, if they re-enter the UK, records are available to be called for either locally or nationally. A referral to Children’s Social Care will be made at any point in the process where concerns escalate.

When all other checks are completed and no information found the SCT will forward information to the Police Protecting Vulnerable People Unit for further checks. The Health Visitor, School Nurse or Support Services Team will continue to be responsible for the child and if not found, further checks will be made every 3 months. If still missing after 1 year all information will be reviewed and a decision made regarding communication with other agencies and long term storage of the child health records.

Hull and East Yorkshire Hospital Trust

Where it is suspected that a child and their family is missing, but are not subject to any known child welfare concerns, all appropriate checks will be made by the health professional with responsibility for that child/family. Midwives and Specialist Nurses are responsible for undertaking a series of checks to ascertain their whereabouts (following internal guidelines and protocol for HEYHT staff). When all these checks are exhausted, both internal to health organisations and with any other agency with whom the child/family had contact with, a referral will be made to the Safeguarding Children Team (SCT) for further investigation.

If the family is not found in the UK then this will be recorded in the child’s paper and electronic records where the child already has a record. This ensures that if they re-enter the UK, records are available to be called for, either locally or nationally. A referral to Children’s Social Care will be made at any point in the process where concerns escalate.

The responsibility for the on-going review of missing children will be that of the Universal Records Holder. The responsibility for the on-going review of missing unborn will be that of the Named Midwife for Safeguarding Children until 3 months following the expected date of delivery.